Conclave Administrative Events Competitions

Key Dates:

March 1                    Lodge Website, Video Production, and Newsletter Competitions:  Judges’ names and contact information due.  

March 1                    Lodge Display Competition:  Special Requests for power or facilities due.

March 15                  Section Honor Lodge / LOTY Petition, Video Production & Newsletter Competitions:  Submissions Due

April 1                       Website, Video Production & Newsletter:  Judges Meeting (virtual); Judging begins after meeting

April 25                     Online Admin Events judging ends (Website, Video Production & Newsletter).  Judges to submit scoresheets.

April 26                     Admin Competition Judging Worksheet due at Council of Chiefs Mtg.

April 27                     Lodge Display must be in place at designated location.  Judging begins at 9 AM and concludes at 11 AM.

April 28                     Lodge Totem Pole Competition Judging.  Spirit Award Selection (Council of Chiefs Mtg.).


Administrative Events Judge Information & Registration:  

Key-3 members must provide the name of judges for events that will be judged prior to conclave using the form found HERE. The form must be completed by each lodge by March 1st.

Judges for pre-conclave competitions will be contacted based on the information provided by Lodge Key-3 members in the link above. Judges will be provided information and links to electronically score and submit their score sheets no later than the start date of each event. 

All remaining events will be judged during the conclave. The remaining names for judges will be submitted by the Key-3 at the Friday evening Council of Chiefs to the Section Admin Coordinator.


Conclave Judges Meetings:

A judges meeting for the Lodge Website, Lodge Video Production, and Lodge Newsletter Competitions will be held virtually on Monday, April 1 from 7:30 – 8:30pm (EST). This meeting is mandatory for all judges evaluating these events. The meeting can be joined via Google Meet Video Call Link:

Or dial: ‪(US) +1 518-768-1075‬ PIN: ‪800 086 667‬#.‬‬

A judges meeting for the Lodge Display and Lodge Totem Pole competitions will be held on Friday of Conclave immediately following the opening show. The location will be announced at the Friday Council of Chiefs. This meeting is mandatory for all judges evaluating these events.


Pre-Conclave Administrative Event Competition Submission: 

Key-3 members must submit items for website, newsletter and video competition using the form found HERE. The form must be completed by each lodge by March 15th.

Section Honor Lodge Petition / Lodge of the Year Submission:

A member of the Lodge Key-3 must submit the Section Honor Lodge Petition by March 15th using the form found HERE.

Lodge Display Competition:

The Lodge Display Competition will be held Saturday morning during the conclave. Key-3 members must submit any special requests regarding electricity or facilities needs by March 1 to

Additional Events / Information:

Information regarding the remaining administrative events can be found in the 2024 Official Guidelines. If there are any questions, please contact the Section Administrative Coordinator and their adviser at